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[JFV Letterhead]
June 2001
DISCLOSURE NOTICE
Summary. CPAs, like all providers of personal
financial services, are now required by a new law, the
Gramm-Leach-Bliley Act and the related Federal Trade Commission
regulations, to inform their clients, in writing, of their policies
regarding privacy of client information. This new law pertains to non-public
personal (i.e., non-business) information about current and former
individual clients. CPAs have been and continue to be bound by
professional standards of confidentiality that are even more stringent
than those required by this new law. We have always protected your right
to privacy.
In order to assist you with your professional services
needs and, in some cases, to comply with professional guidelines, we
retain records relating to the professional services that we provide
you. We have rigorous physical, electronic and procedural safeguards in
place to protect these records, and they are accessed internally only on
an "as-needed" basis.
Non-public personal information is never collected
without your authorization, and we do not disclose such information
except as required or permitted by law.
Types of Non-public Personal Information We Collect.
In the process of preparing income, gift and estate tax returns, or as a
result of providing other services, the firm collects certain non-public
personal information about you (e.g., income, deductions, expenses,
assets and liabilities) that you provide to us or that is obtained by us
with your authorization.
Parties to Whom We Disclose Information. For
current and former clients, we do not disclose any non-public personal
information obtained in the course of our practice except as required or
permitted by law. Permitted disclosures include, for instance, providing
information to our employees, and in limited situations, to unrelated
third parties who need to know that information to assist us in
providing services to you. In all such situations, we stress the
confidential nature of information being shared. In all cases involving
disclosure of information to unrelated third parties, we disclose that
information only with your prior permission.
Protecting the Confidentiality and Security of Current
and Former Clients’ Information. The firm follows industry
standards for protecting the confidentiality and security of the
non-public personal information it collects. As you know, we retain
records relating to professional services that we provide so that we are
better able to assist you with your professional services needs and, in
some cases, to comply with professional guidelines. In order to guard
your non-public personal information, we maintain rigorous physical,
electronic and procedural safeguards that comply with our professional
standards.
As indicated above, the firm does not disclose any
non-public personal information about you to any third party, except as
permitted by law. The Internal Revenue Code, the AICPA Code of
Professional Conduct and state ethics statutes and regulations also
prohibit CPAs from disclosing non-public personal information without
prior permission from the person(s) involved. The firm complies with all
these provisions.
Permitted disclosures include third parties who assist
us in providing services to you, such as CCH Incorporated, the vendor
providing us with our tax compliance (return preparation) software,
which is called ProSystem fx Tax. CCH has released their own
Privacy Statement, reproduced in full and without modification here with
their permission:
ProSystem fx Privacy Statement
At CCH, we are committed to keeping your information
private and recognize the importance all customers place on the
privacy and confidentiality of their information. While new
technologies allow us to more efficiently serve our customers, we are
committed to maintaining the rigorous privacy standards that are
synonymous with our established and trusted name.
When collecting, storing and retrieving your firm's
data—such as Tax Notebook information, electronically filed returns,
returns submitted to us for customer support, and returns submitted to
us for service center processing—extensive internal controls are
maintained throughout the process to ensure security and
confidentiality.
Data sent from your firm to CCH’s secure servers is
encrypted to ensure safety and privacy during transmission. (Data
encryption is the process of transforming information into a complex
arrangement of illegible data.)
In addition, CCH’s Internet-based systems are
protected behind firewalls and all mission critical servers are
deployed in a cluster environment to provide an even greater level of
security and protection against system failure. All data is maintained
and backed-up on a regular schedule to provide adequate redundancy and
ensure that the integrity of information is never jeopardized.
CCH employees are subject to a strict employment
policy regarding confidentiality, and internal access to customer data
is restricted to highly trained personnel on an "as-needed"
basis. Information provided by your CPA firm is used strictly for
lawful business purposes and is never shared with third parties
without your consent, except as required by law.
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Your privacy, our professional ethics, and the ability
to provide you with quality financial services are very important to us.
Please call if you have any questions about this statement.
Sincerely,
JANSEN FURGASON
& VALK PC
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